Storing and sharing a faculty portfolio using OneDrive

Microsoft OneDrive serves as an excellent cloud storage location for all types of personal documents. It offers a vast amount of storage that can be accessed from anywhere on the Internet. It offers many additional features such as file versioning and the ability to share files with others. For these reasons and more, OneDrive is a great choice for storing and sharing faculty portfolio documents. This article offers a few suggestions of how this might be accomplished.

Accessing OneDrive

Open a web browser and browse to https://office.com.
Sign in with your OCU credentials.
In the upper left corner of the web page, click the app launcher icon.
Click the OneDrive app.

Creating a folder for your portfolio and store your files

Within OneDrive, click the My files link found in the left navigation menu.
Optionally, navigate to the folder under which you wish to create your new portfolio folder.
Click the Add new button.
Click Folder from the dropdown menu.
Give your folder a name and choose a folder color. In this example, the folder name will be Portfolio and the folder color will be red. Click Create when create the folder.

You will now see your new folder.

Any new files can be created directly in your new OneDrive folder or you can drag and drop existing files to this folder. Here is an example of our Portfolio folder with some files added:

Adding links to your OneDrive files within a Word document

For this example, we will add hyperlinks to all other files within the Dossier Word document.

In OneDrive, navigate to and open the Portfolio folder.
Click the Dossier Work document in your OneDrive folder. This will create a new tab in your browser and open the Word document in the web version of Word.
Click back to the Portfolio folder tab in your browser.
Click the Example Materials Word document in your OneDrive folder. This will create a new tab in your browser and open the Word document in the web version of Word.
In the address bar of this new tab, select and copy the entire web address of the Example Materials Word document.
Click back to the Dossier Word document tab.
Within the body of the document, place your cursor where you want to insert the hyperlink.
Click Insert on the ribbon bar and then choose Link.
Provide the display text and paste the link copied in step 5 then click Insert.
Repeat steps 4 through 9 for all Microsoft Office document types. With our example, that would include the Ratings and Assessments Excel document.
For any non-Office files, we first must generate a link by sharing the file from OneDrive. Now let's add the Statements from Colleagues PDF file.
1. Click back to the Portfolio folder tab in your browser.
2. Hover over the Statements from Colleagues.pdf file and click the share icon.
3. Click the icon.
4. Choose People in Oklahoma City University then, under More settings change the access level to Can view to prevent others from modifying or deleting the file.
5. Click Apply.
6. Click Copy link. This will copy a hyperlink to this file in the clipboard.
7. Repeat steps 6 through 9 in the previous section to add this link to the Dossier Word document.

Create and share a link to your portfolio folder

In OneDrive, navigate to the parent folder of the portfolio folder. You should see your previously created folder in the list. In our example, this is the Portfolio folder.
Hover over the folder and click the share icon.
Click the icon.
Choose People in Oklahoma City University then, under More settings change the access level to Can view to prevent others from modifying or deleting the file.
Click Apply.
Click Copy link. This will copy a hyperlink to this folder in the clipboard.
Close the share window.
You may now share the link with anyone with an Oklahoma City University account. They will have view-only access to all your files within the folder.