Teams: Scheduling a webinar
Microsoft has an outstanding article and video on scheduling webinars along with registration. It can be found here.
1. In the Teams calendar, select the drop-down arrow next to New meeting and select Webinar.
2. Enter the webinar details.
• On the New webinar page, enter the title and date of the webinar, its start and end times, and a description. You can also add presenters and co-organizers to the event (or follow the steps below to do this later).
• By default, the webinar will be Public. You can change it from Public to Your organization, so the webinar is only open to members of our organization.
3. Click Save.
4. Once you save your webinar, the Meeting options tab will become available. Note: This tab will open in a web browser.
5. Select appropriate options for your webinar, then click Save.
6. On left navigation menu, select Setup, then Theming.
7. Add applicable image and change theme color and logo for your webinar.
8. Click View draft. Note: This tab will open in a web browser.
9. Navigate back to your Teams app. Click Publish Site, then Publish.
10. After the webinar has been published, copy the link from the Share link window (or you can return to the webinar on your calendar and copy the link).
This is the link you will send so attendees can register.
Add webinar co-organizers:
Webinar co-organizers can help manage events by editing registration forms, customizing the event theme, and much more. Co-organizers can modify the event in many of the same ways an organizer can, except co-organizers can't change the webinar's Details section (date, time, etc.). Up to ten co-organizers and only those within your organization can be added.
1. Open the webinar from your Teams calendar and select Manage event.
2. In the Details section, enter co-organizer names in the Co-organizers section.
3. Click Save.
Add webinar presenters:
To allow others to present content during the webinar, list them on the invite. Presenters don’t need to register. They'll join the webinar in the same way that they join a regular meeting.
1. Follow the steps above to create a webinar.
2. If you've already created a webinar, open it from your Teams calendar and select Manage event.
3. In the Details section, enter presenter names in the Presenters section.
4. Click Save.
Notes: External presenters who have guest accounts in your organization will join as presenters only if they're signed into that account at the time of joining the webinar session.
External presenters who don’t have a guest account in your organization must have a Microsoft account to join a private webinar. If they join a public webinar, they can only join as an attendee. If the webinar is private, they will be denied entry.
If external presenters try to join without signing into a guest account, when the meeting is set to:
Public – they will join as an attendee. You can then make them presenters once they join.
Private – they will be denied entry.
Private webinars don't support external presenters who do not have a guest account in your organization.